Meeting Planning 101

In-person meetings provide an invaluable opportunity for colleagues to collaborate and build relationships. Let us help you create a meaningful experience in one of Nassau Inn’s thirteen versatile meeting rooms!

New to meeting planning? Nassau Inn’s Conference Service Manager, Kyle Pitts, has been with us for 5 years and shares his top 5 meeting planning tips to get you started. Follow his advice and you will look like you have been meeting planning for years!

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  1. One of the first people you will be in touch with when you call to plan your meeting is your Conference Service or Catering Sales Manager. This person is your lifeline. They will guide you through the planning process from start to finish. Make sure to share all the details and concerns you have up-front, and ask lots of questions.
  2. Determining your headcount can be tricky when you first begin to plan, however, a good estimate is essential to ensure you have the proper room size. If you have a few people you are unsure of, it is best to include them in the count so that the room selected is the right size for your maximum number of guests. Keep in mind, your final guarantee is not due until closer to the event and you will be able to adjust your numbers by up to 30%.
  3. Don’t let hunger interrupt your team’s focus. Our EMP package provides meals as well as a morning and afternoon break with snacks. People are more productive and energetic when fueled with healthy meals and snacks! Be sure to ask your guests if they have any dietary restrictions before you provide your final head count. We can always accommodate allergies and special requests.
  4. Do you have a presentation? Will you be bringing a Mac or PC laptop? Let us know these details so we can ensure you a successful audio visual presentation. It’s always a good idea to do a practice test before the meeting should your schedule allow.
  5. Room set up can be one of the most confusing aspects of planning! This should be determined based on what style meeting you are conducting and is one of the first questions you will need to answer when booking a room. The U-shaped set up is great for small-medium size meetings with projector presentations, and allows for interaction amongst colleagues.
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    Classroom style works well for larger team meetings and lecture presentations. A pod set up is also great for larger group meetings that will eventually break down into smaller team huddles. If you are unsure what setup to go with, your sales manager can offer advice based on your meeting needs.Nassau Inn ConferencesNassau Inn Conferences

If you plan on hosting your guests overnight, stay tuned for our group room block 101 blog post coming soon!


About the Author: Lily Lee is the Marketing Assistant at the historical Nassau Inn. She graduated from Rutgers University with a B.A. in Communications, minor in Digital Information & Media, and a passion for English and creative writing.

5 Reasons to Hold Your Next Business Function at the Nassau Inn

If you’re thinking the Nassau Inn may be the perfect destination to host your next business function, we’re positive you’re right. Here are five standout reasons why the Nassau Inn is the best choice for your group:

Convenient and Engaging Location

When it comes to atmosphere and culture, downtown Princeton is second-to-none. Rich cultural and historical offerings, awe-inspiring architecture, a dynamic art scene, world-class dining options, boutique shopping, outdoor recreation activities, and the the spirit of a top university town can all be found just steps outside our front door.

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Flexible Event Space

Connect, inspire, and celebrate with over 10,000 square feet of versatile event space.  Whether you’re looking to host a conference spanning multiple days or a meeting that lasts just a few hours, our state-of-the-art meeting facilities will help you execute your distinct vision with unrestricted flexibility and creativity.

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Distinctive Food & Beverage Choices

Nothing powers up a business function more than great food. From breakfast buffets and light lunches to delicious desserts and a full beverage list, our exquisite in-house food and beverage selection is certain to meet the needs of your event. Our talented food and beverage team can suggest an innovative menu with delectable options to entertain any number of guests.

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Increased Connectivity

Our event spaces will truly connect with your attendees via our powerful and reliable Wi-Fi network. Whether you’re hosting a videoconference, accessing a presentation, or editing and emailing important documents, we are equipped with more than enough bandwidth to meet your needs.

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Dedicated Conference Planners

Event planning is easy when you work with the Nassau Inn. For a smooth, productive, and memorable experience, all of our clients are assigned a dedicated Conference Planning Manager. Your manager will work with you every step of the way to capture the details of your event from guest accommodations, to function set-up, menu selections, audio/video requirements, and all other anticipated needs.

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Corporate Meetings & the Benefits of Natural Light

NI Crossing DelawareSince before the American Revolution, our meeting space has been widely known among political, business, and military leaders to invite focus and ignite creativity.

Our superior amenities and top notch customer service have always fostered a comfortable and productive environment for our esteemed guests.

While our hospitality greatly compliments the overall experience, the mood of the day is actually determined before a meeting is even convened. It takes effect the moment our guests step into the room and find themselves welcomed by the brilliance of natural light.

All of our meeting rooms come standard with natural light and its many aesthetic and health benefits, which include:

1.) Boost in mood and alertness

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2.) Reduction in stress

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3.)  Elevation in happiness

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4.) Increased quality of sleep

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5.) Boost in metabolism

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In addition, our naturally lit meeting space also comes equipped with the proper shade to accommodate video and presentations.

To book a corporate space or to get more information, please contact us at sales@nassauinn.com or call 609-921-7500